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1. Constitution
2. By-Laws
E. Article V Duties of Officers
H. Article VIII Decisions and Amendments
I. Article IX Order of Business
A. Elected Officers and Their Duties
ARTICLE I Name
Section 1. The name of the Club shall be the Bulldog Club of New Jersey.
ARTICLE II Object
Section 1. To stimulate interest in Bulldogs as pets and a show specimen.
Section 2. To study the breed with the idea of producing specimens as close to the standard as possible.
ARTICLE III Government
Section 1. The management of the Club shall be vested in the Club as a body, which said body shall elect annually from its members, a President, a First Vice-President, a Second Vice-President, a Secretary, a Treasurer, a Business Manager, an Entertainment Chairman, a Futurity Chairman, and five (5) Governors. If the Club, as such, is a member of a parent organization such as the Bulldog Club of America, a Delegate to said parent organization shall also be elected.
Section 1. The Club shall be composed of an unlimited number of members.
Section 2. Members shall be entitled to every privilege and to participate in all the benefits of the Club.
Section 3. Application for membership must be in writing and be sponsored by a member in good standing. Application shall be submitted at a regular monthly meeting and be accompanied by the payment of annual dues. At the following monthly meeting, after an open discussion, membership shall be granted by a majority vote of the members present.
Section 4. Any complaint against a member must be made in writing to the Secretary. The Secretary shall refer such complaints to the Board of Governors for review. No action shall be taken by the Board, for any cause whatever, until the member concerned has been duly notified by the Secretary of the charges placed against him or her, and such member shall have 60 days to reply in his own defense. This having been done, the Board of Governors shall make a recommendation to a regular membership meeting for final action. Such member, against whom the charge was brought, shall be subject to such disciplinary action as the Club may order.
Section 5. Any member may resign from the Club by sending a written notice to the Secretary; notice of which shall be presented at the next regular membership meeting for action. There shall be no refund of dues for the unexpired portion of the year, and such member shall cease to have any privileges of membership. If any member resigns or is dismissed, such action will not release him from any debt or obligation due by him to the Club.
Section 6. Any member whose dues or other obligation to the Club shall remain unpaid for more than 120 days shall automatically be suspended from membership. Any member so suspended for non-payment of dues or obligations shall be reinstated upon payment of same.
Section 7. Suspension of any member by the American Kennel Club of all privileges automatically suspends from privileges of this Club during period of his suspension.
Section 8. Members shall notify the Secretary of any changes in address.
Section 1. The annual meeting of the Club shall be the regular meeting held in April of each year.
Section 2. The regular meeting of the Club shall be held the last Friday of the month unless otherwise determined at the last regular meeting. The Secretary shall notify the membership of the time and place of a meeting at least 10 days prior to the meeting.
Section 3. Special Meetings of the Club shall be called by the President or by the Secretary on the written application of five members in good standing. The object for calling the Special Meeting shall be stated in said application, and a notice of such Special Meeting shall be mailed to every member of the Club in good standing at least 10 days prior to such meeting. In said notice, the object of the Special Meeting shall be stated and no business other than that stated shall be transacted at such meeting.
Section 1. Thirteen members present and eligible to vote shall constitute a quorum.
Section 2. A majority vote of members present and eligible to vote shall be required for action on any measure presented for consideration.
Voting for all elective officers shall be by ballot, except where there is no opposition, in which case a ballot shall be cast by the Secretary. At the regular March meeting of the Club, all nominations of Officers for the ensuing year must be made and recorded by the Secretary. Voting on these nominations will be held at the regular April meeting of the Club.
Section 1. The officers, together with the Governors, Chairmen of Standing Committees, and the Delegate to parent organization, if any, shall preside over and govern not only the affairs of the Board of Governors but shall officiate for the Club at large at all times between the regular meetings of the Club as hereinafter outlined.
Section 2. The President shall not be elected for more than two years in succession.
Section 3. Should a vacancy occur, the Board of Governors shall immediately appoint a successor to serve the unexpired term of the original incumbent.
Section 1. The President shall discharge the usual duties of the office, preside at all meetings of the Club, call Special Meetings of the Club, enforce the provisions of the Constitution and By-Laws of the Club and appoint all necessary committees. The President may vote on amendments of the Constitution, alterations of the By-Laws, expulsion or suspension of members, election of officers, but on all other matters the President shall vote only in case of a tie and then give the deciding vote. The President shall be ex-officio member of all committees, and perform other duties that are outlined in the Manual of Operations.
Section 2. The First Vice-President shall discharge the duties of the President in his or her absence. If both the President and First Vice-President are absent, the Second Vice-President shall discharge the duties of President.
Section 3. The Second Vice-President, upon election shall assume the duties of Bench Show Chairman and other duties that are outlined in the Manual of Operations.
Section 4. The Secretary shall have charge of all correspondence, keep copies of all letters sent by him or her and file such as may be received. He or she shall correspond on all matters pertaining to the objects of the Club as directed by the Club, shall take and keep minutes of the Club and keep a roll of members of the Club. Minutes and Roll of Members shall be maintained as a permanent record, while all correspondence shall be reviewed annually by the Board of Governors for disposition. The Secretary shall assume other duties that are outlined in the Manual of Operations.
Section 5. The Treasurer shall collect and receive all monies due or received by the Club for any and all purposes except monies to be handled by the Bench Show Committee. At the completion of such Bench Show, the Chairman of the Committee shall give a complete report to all members accounting for all monies; said report shall also be incorporated into the Treasurer’s records. Any net balance shall be turned over to the Treasury and any net deficit made up by the Treasury. The Treasurer shall pay all bills of expense of the Club out of its funds and shall make a financial report at the Annual Meeting, and also at the regular meetings of the Governors. The Treasurer shall make his complete books available when requested to do so by the Auditing Committee. Funds of the Club shall be kept in a bank convenient to the Treasurer and approved by the Board of Governors. The Treasurer shall perform other duties as outlined in the Manual of Operations.
Section 6. The Business Manager shall be the Club’s purchasing agent and shall be in charge of all Club equipment. He or she will also act as the Chairman of the Bulletin Committee and assume other duties that are outlined in the Manual of Operations.
Section 7. The Futurity Chairman shall be in complete charge of all futurities and perform other duties that are outlined in the Manual of Operations.
Section 8. The Entertainment Chair shall be in complete charge of all programs and assume other duties that are outlined in the Manual of Operations.
Section 9. The Board of Governors shall constitute the governing body of the Club. They shall perform such other duties as may be hereinafter provided, or as the President may call upon them to do and assume other duties as are outlined in the Manual of Operations.
Section 10. The Delegate to the parent organization, such as the BCA, provided the Club is a member of said parent organization, shall attend and represent the Club at all meetings of the parent organization or have a substitute approved by the President to do so in his place. If and when time permits, matters requiring a vote shall be brought before the Board of Governors for its recommendation to a regular membership meeting as to how the Delegate should cast the Club vote.
Section 11. Any office may be declared vacant by a two-thirds vote of the Board of Governors, if the incumbent is absent at two consecutive meetings, either monthly meetings, meetings of the Board of Governors or meetings of such committees which are necessary to attend for the proper discharge of his duty, provided, however, that if such officer has notified the Secretary in advance, stating the reason for absence, which in the judgment of the Board of Governors is sufficient, this section shall not be enforced.
Section 1. The President shall appoint any standing Committees deemed necessary. An Auditing Committee of three members shall be appointed by the President whose duties shall be to audit the books of the Treasurer annually. At the request of the Board of Governors, additional Auditing Committees may be appointed to audit the books more often than once a year.
Section 1. The annual dues, payable in advance, shall be $3.50 per single member, or $3 each for two or more of the same household. The annual dues of a members elected after January 1 shall be credited to the next complete fiscal year; the fiscal year being from May 1 to April 30.
ARTICLE VIII Decisions and Amendments
Section 1. Decisions. The Board of Governors of the Club shall render its opinion and shall give final decisions upon any matter not fully provided for or clearly expressed in the Constitution and By-laws.
Section 2. Amendments. No amendment will be considered unless the desired change is submitted in writing to the Secretary, duly setting forth the proposed amendment and signed by at least 10 members in good standing. The Secretary shall then in turn notify all members of the proposed amendment, addition or alteration, at least 10 days before action is taken, which said action shall take place at any regular meeting. Upon approval such changes shall be submitted to the AKC for its record, and each member must be promptly notified of the fact in writing or printed notice signed by the Secretary.
1. Calling meeting to order
2. Calling Roll of Officers
3. Reading of Minutes of previous meeting.
4. Reports of Officers
5. Reports of Standing Committees
6. Reports of Special Committees
7. Communications and Bills
8. Election of Officers
9. Application and Election of New Members
10. Unfinished Business
11. New Business
12. Good and Welfare of the Club
13. Adjournment
Elected Officers and Their Duties
President: The duties of the President shall be to preside at all Club and Board Meetings and at all appointed or elected committee meetings if necessary. He or she shall maintain order and conduct the business in hand, expediting matters to the best of his ability. He shall conduct meetings according to the recognized procedure for meetings. He shall not make motions from the chair nor shall he cast a vote except in the case of a tie. He shall call the Board of Governors meetings once a month to transact Club business, unless there is no club business pressing. However, no period of more than two calendar months shall pass without a Board meeting.
First Vice President: The First Vice-President shall take the place of the President in his or her absence and carry out the duties of the President as previously outlined. The First Vice-President shall be responsible for the Best of Winners Trophies that BCNJ offers to All-Breed Clubs in New Jersey and to Specialties. Notification of offer shall be sent to all eligible Clubs and duplicates sent to our own Secretary. An annual diary is to be kept by the V.P. in which shall be entered all pertinent information, such as: Futurity dates and where held, list of Specialty and All-Breed Clubs to whom Best of Winners trophy is offered and by whom accepted, and also a list of show dates giving four months’ advance notice of dates when show is to be held. Any other information deemed pertinent shall be entered. The Diary shall be passed on to the incoming First Vice-President for guidance.
Second Vice-President: The Second Vice-President shall take the place of the President in the absence of the President and First Vice-President and shall carry out the duties as previously outlined. The Second Vice-President shall be Show Chairman and be responsibility for the Specialty Show and all Match Shows and also the holding of the Futurity. The Bench Show Chairman shall be responsible for obtaining all necessary ribbons, rosettes, etc. As Bench Show Chair, he/she shall keep record of duties and pass them on to his successor.
Secretary: The Secretary shall faithfully keep all Club records pertaining to the Secretary’s office, Minutes of all meetings and attend to correspondence. He/she shall read at all meetings the Minutes of the previous meeting, and also call the Roll of Officers at all meetings and at every meeting shall have a copy of the Constitution available. He shall also pass on to the general membership at large at each meeting all inquiries directed to the Club for puppies, breedings, handling or other services that are the business of the Club until satisfactorily concluded. The Secretary is the only AKC contact. He is to notify new members of acceptance and shall forward to new members copies of the Constitution and Manual of Operations and Futurity Rules and nomination forms.
Treasurer: The Treasurer shall keep a complete record of the finances of the Club and shall make a monthly report to the membership. He shall be responsible for all financial matters of the Club and shall make all disbursements and receive all income. He shall be applied to be all committees having to make disbursements, and they shall immediately turn over to the Treasurer all monies received by them. The books and records shall be available at all times for inspection by the duly authorized and appointed Auditing Committee.
Business Manager All Bulletins shall be mailed from the office of the Business Manager to enable a complete check to be kept on the Mailing List, etc. The Bulletin Committee shall be empowered to send free copies for the Bulletins where they deem it necessary. The Bulletin Committee shall hold regular meetings to decide policy and to work out their problems. The Business Manager shall represent the Bulletin Committee at all Club meetings. He/she shall be responsible for Club property and its location and keep an inventory of Club property.
Board of Governors This duly authorized and elected body shall, in conjunction with the elected Officers of the Club, conduct all Club business and shall at all times carry out and implement the instructions of the members of the Bulldog Club of New Jersey.
Entertainment Chairman: The entertainment chairman is responsible for all Club functions: dinners, refreshments, meeting hall booking, entertainment, picnics. He/she will be Dinner Chairman for the BCNJ Annual Dinner and will cooperate with the Bulletin Editor on future programs.
Futurity Chairman: The Futurity Chairman shall have full charge of arranging the Futurities. He/she shall keep all records pertaining to futurities and keep in contact with the owners of puppies entered.
A Committee of ex-Bench Show Chairmen and Futurity Chairmen shall be appointed to draw up a complete list of duties for the Bench Show Chairman covering Match Shows, Specialties and Futurities. This shall be a Guide for all future holders of the office.
The Club shall obtain a copy of the AKC booklet How to Run a Match Show.
The Bench Show Committee shall be limited to necessary members only, e.g. Bench Show Chairman, Trophy Chairman, Booster Ad and In Memoriam Chairman, and three other additional members.
The Entertainment Chairman shall be the Specialty Dinner Chairman and shall work with the Bench Show Chairman.
The officers and Board of Governors shall be automatic members of the Bench Show Committee.
It should be clearly understood that all members accepting office or appointments are automatically expressing their willingness to work hard, and it will not be the case of appointing others to carry out their duties.
The Stewards shall be picked and invited at the same time as the judge for our Specialty. The Bench Show Chairman shall bring this up when he/she requested the selection of judges.
The Club Secretary shall write to the Club’s first choice for Judge asking availability and charges. If the first choice is not available or acceptable, the second choice shall be contacted.
A Publicity Chairman shall be selected and the choice made known to the Club. He/she shall be responsible for all Match and Specialty publicity as well as the Bulletin publicity for the year.
The Club will look into the question of liability insurance for Club events where no outside coverage is supplied.
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Bulldogs,
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